Centre Administrator, CareLight Senior Care Centre (Bedok)

Roles & Responsibilities

• Supports and assist the Centre Manager in the delivery of administrative duties in the Centre accordance to established policies and procedures and comply to MOH standard regulations.
• Handle the initial administration for referral cases before handing the case to the Centre Manager for client admission into the centre.
• Answer phone and walk-in queries with regards to the community activities and services provided by the Centre, and to provide appropriate referrals.
• Process registration for admission / withdrawal including all the paperwork required for the process.
• Administrative duties include completing new client intake and gathering supporting documents.
• Arrange internal and external meetings.
• Purchase Requisition and Inventory control by working closely with HQ Procurement department/Yishun MSC for administrative support.
• Liaise with Caregivers.
• Attending all training and meeting with fund providers.
• Oversee all claims – e.g., Subvention & SMF and application of Senior Mobility Funds.
• Work with HR on staff training matters.
• Maintain the inventory of all surgical items, food rations, stationery, uniform & miscellaneous items.
• Maintain the Centre’s petty cash and cash flow records on behalf of the Centre Manager.
• Handle receipt of payments, ensure bank-in and update Finance department.
• Process subvention claims for submission to regulatory agencies
• Update and maintain staff records (including updating of staff leave and medical records) / essential documents / correspondence.
• Prepare and submit staff training request to HR.
• Collate staff Performance Appraisal for submission.
• Assist in all HR related matters.

Requirements

• Minimum Diploma in Business Management.
• Minimum 3 years of related experience (administration & financial) in ILTC.
• Proficient in Microsoft Office (MS Word & MS Excel).